CAPPA Finance Committee

Charge/Expectations/Responsibilities for Committee Members

January 2012

CHARGE

The Finance Committee has a key role in recommending to the Executive Committee such financial policies and procedures as deemed appropriate and shall oversee the management of all CAPPA funds.

EXPECTATIONS AND RESPONSIBILITIES OF COMMITTEE MEMBERS

Committee Members

The Chair of this Committee is responsible for ensuring the Committee charge is executed. The Committee members include the Treasurer/Ex-Officio, one representative from each of the following committees: Professional Development, Membership, and Information Services, and two representatives from CAPPA members-at-large.

Commitment

Each individual should begin/continue their role with a passion for the work of their chosen committee and provide support for the chairperson and other committee members alike. As with other CAPPA committees, there is the expectation of full participation, to the extent possible, in all committee meetings (generally two times per year and periodic conference calls.) Implicit in this expectation is the understanding that members’ institutions will support their attendance at CAPPA’s Annual Conference and the CAPPA Technology Conference where the committee holds regularly scheduled meetings prior to an official opening of each conference (at the committee member institution’s partial expense). These meetings are usually held in Sep/Oct and Feb. If for some reason the committee member is unable to attend this meeting, a substitute may be selected in consultation with the Committee Chair to attend to ensure a balance of representation and continued flow of information to the committee and the regional board.

There is the potential for a significant time commitment involved in serving on this committee, as each member usually review numerous financial documents over the course of the year. IF the meeting occurs face-to-face, APPA will pay for the member’s attendance.

Each committee member should attend their regional annual meetings to provide committee progress reports and to recruit a replacement. It is suggested that each committee member write an article for their regional newsletter. Each committee member should also stay in close communication with their committee chair and the President as to the status of their term of the Finance Committee to ensure highly qualified replacements are identified well in advance of the expiration of the member’s term. In like manner, each committee member should take an active role in finding and educating their replacement in the work of the committee to date (e.g., orientation/briefing material; transfer of any background information and records).

Budget Process